Restrictive licensing impedes digital transformations and hurts taxpayers
By Steve Lohr, Chief Executive Officer, Evolve Cloud Services
As state lawmakers and governors around the country begin new legislative sessions, many will be seeking ways to improve their states’ IT capabilities, while also protecting taxpayer dollars.
These policymakers should look no further than finally addressing restrictive software licensing brought on by legacy software companies. In recent years, software companies like Microsoft, Oracle, SAP and others have imposed restrictive software licensing terms on states that have both impeded their digital transformations and put taxpayer dollars at risk. State legislators should take immediate action to address these companies’ bully tactics that hurt their state’s digital infrastructure and the voters they serve.
Legacy software companies have taken advantage of states – hurting digital transformations and taxpayers alike
Cloud computing services enable state Chief Information Officers (CIOs) to procure and operate IT systems in a way that improves efficiency, promotes resilience, strengthens cybersecurity, and protects taxpayer dollars.
Unfortunately, legacy software providers like Microsoft are taking advantage of a lack of healthy market competition and strapping states with restrictive software licensing terms that cause contractual, financial, and technical barriers that limit choices within the cloud. This includes software that CIOs and other state employees rely on everyday, such as productivity applications, operating systems, identity management, and even database software.
This conduct not only hurts competition, but also puts innovation and cybersecurity at risk. That’s because if a state relies on only one software vendor, they lose the ability to provide checks and balances on their system, potentially putting sensitive information in the hands of hackers.
In 2019, Microsoft made significant volume licensing changes which limited customers’ ability to bring their previously purchased Microsoft software to any cloud provider other than Azure. As a result of these changes, one of the many products that was greatly affected was Windows Server.
Ten years ago, customers who purchased a Windows Server license and paid the annual software assurance on that license could run the most current version of Windows Server on any infrastructure of their choosing. Microsoft’s 2019 changes limited this ability. Under the new rule, customers running a previously purchased license on a cloud provider other than Azure or one of Microsoft’s Listed Providers were only able to run up to Windows Server 2019.
These changes and the risk of more aggressive measures limit the ability of customers, including states, to choose the best cloud for them.
The lack of competition and innovation threatens taxpayer dollars and undermines what should be an efficient and straightforward procurement process.
States can take action to protect taxpayers from legacy software companies
The good news is that there are legislative and executive solutions to address these restrictive licensing practices and promotes fiscal responsibility.
For example, state legislatures can pass laws requiring that any public agency contract for software designed to run on generally available desktop or server hardware may not limit the ability of the agency to install and run software on the hardware of the public agency’s choosing. In 2022, Colorado and Missouri became the first states to codify this important concept, and more than a dozen states are exploring similar legislation in 2023.
Additionally, there has already been promising action on the federal side. The 2022 National Defense Authorization Act adopted a provision ordering the U.S. Government Accountability Office to conduct a review of existing software licensing contracts and cloud adoption at the Department of Defense to examine whether these types of unfair licensing terms have resulted in increased costs. This is a step in the right direction, and one that state policymakers around the country should emulate.
The permanent solution is adopting the Principles for Fair Software Licensing
More broadly, the Principles for Fair Software Licensing promote transparency and choice when it comes to which software systems states use. By implementing these principles, state policymakers can take important steps towards strengthening their IT systems and protecting taxpayer dollars. State lawmakers and governors should adhere to these principles as they carry out their 2023 agendas.